How I manage my todos as a CEO

Some good personal Kanban one piece flow

Most importantly:

GTD-style “if it takes less than 2 minutes, do it immediately.” Create todos for everything (and I mean, everything, including replying to people) that go into Inbox. Always inbox zero across Slack/email/etc. Respond to slack messages/emails/etc. with “On my todo list to reply, will get back to you”. Every morning sit down and prioritize todos that are in the Inbox into the Backlog. (and reprioritize existing Backlog list if it’s changed)

Rarely (if never) do todos that you just created in the Inbox.

Whenever I’m not in a meeting, open todo list and do top Backlog item. Kanban board with five columns: Inbox, Backlog, Blocked, Delegated, Done

Most importantly:

1. GTD-style “if it takes less than 2 minutes, do it immediately.”

2. Create todos for everything (and I mean, everything, including replying to people) that go into Inbox.

   1. Always inbox zero across Slack/email/etc. Respond to slack messages/emails/etc. with “On my todo list to reply, will get back to you”.

Every morning sit down and prioritize todos that are in the Inbox into the Backlog. (and reprioritize existing Backlog list if it’s changed)

»Max Stoiber →